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Established in 1933 

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Virginia Orthopaedic Society

Virginia Orthopaedic Society

The premier voice for musculoskeletal health care in the Commonwealth of Virginia

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Exhibitor Information

2020 Exhibitors & Sponsors 2019 Exhibitors & Sponsors 2018 Exhibitors & Sponsors


Invitation to Support 

EXHIBIT

The Virginia Orthopaedic Society is pleased to invite your company to take advantage of the exhibit, advertising, and sponsorship opportunities being offered. Industry support is vital to the success of this conference and demonstrates your commitment to improving patient care.

With unopposed exhibit hours you will have an opportunity to generate new leads with orthopaedic surgeons.

VOS Annual Meeting Program and Target Audience

The 73rd Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

We expect 125-150 orthopaedic surgeons.


EXHIBIT SCHEDULE

Exhibit Dates: May 15-16, 2020

Exhibit Set up: Friday, May 15, 2020 | TBD

Exhibit Hours

Friday, May 15, 2020
6:00 – 7:30 pm Welcome Reception with Exhibitors and Quiz Bowl
Saturday, May 16, 2020
 6:00 – 6:45 am Breakfast with Exhibitors
 9:40 – 10:20 am Coffee Break with Exhibitors
 1:10 – 2:00 pm Lunch with Exhibitors

Exhibit Move-out: Saturday, May 16, 2020 | 2:00 – 3:30 pm

EXHIBIT PACKAGES

Learn more about the exhibit package details HERE.

Premier Exhibitor $15,000
Platinum Exhibitor $10,000
Gold Exhibitor $5,000
Silver Exhibitor $2,500
Exhibitor $1,500

SPONSORSHIP and  ADVERTISING OPPORTUNITIES

Select these options when completing the Exhibitor and Sponsorship Agreement or contact Dana Gibson dana@societyhq.com. Additional details are HERE.

The deadline to submit program ads is April 1, 2020.

Logo Placement on VOS Website $250
Full page ad – outside back cover of pocket program $500 
Full page ad – inside page of pocket program $400
Coffee Station Sponsor $1,500 
Mobile Meeting Guide $2,500
Welcome Reception Sponsor $5,000 

EXHIBIT AGREEMENT

2020 Agreements are being accepted!

To apply for exhibit space, secure a sponsorship, and purchase advertisements, complete the online Exhibit & Sponsorship Agreement. 

  • A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by February 20, 2020
  • Payment for an Exhibit/Sponsor Agreement submitted after February 20, 2020 must be paid in full at the time of application.

EXHIBIT FLOOR PLAN

Click here to view the current exhibit hall floor plan.  Updated December 3, 2020.

Exhibit space is assigned on a first come, first served basis.

  • Exhibit agreements must be submitted prior to exhibit space being assigned.
  • Tabletop exhibit (a single space includes one 6 ft table, draped and two chairs)

Every effort will be made to accommodate special requests. The VOS cannot guarantee preferences for exhibit space locations.

The VOS reserves the right to add, move or remove tables if necessary.  The floor plan is subject to change.


MEETING PROGRAM

The program will be available on the Mobile Meeting Guide. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list and meeting room locations.


EXHIBITOR SERVICES

SHIPPING & RECEIVING:  Order Form

PARKING:  Parking is $10.00 for self-parking (the garage)  and $16.00 for valet. Guests that are attending the conference and not staying overnight in the hotel have two options.

  • You may choose to Valet park at the hotel.  This is called Event Valet.  There is no charge for Valet to guests attending a function in our meeting space.  Let the Valet know you are here for the Virginia Orthopaedic Annual Meeting.  Tipping is not required for the Valet Drivers, but it is appreciated.  Please note there could be a wait time for Valet both arrival and departure if there are many attendees deciding to Valet Park.
  • Guests may choose to Self-Park in the attached 31st street city garage.  The guest will pull a ticket to enter the garage.  The fee is $2.00 per hour up to 3 hours ($6.00).  After 3 hours the cost is a flat fee of $10.00 good until 5:00 am the next day.  The guest pays for the parking at the exit of the garage.  The garage takes credit card and cash.  There is sky bridge from the garage to the hotel via the 2nd floor.

EXHIBITOR BADGE REGISTRATIONS AND COMPANY/PRODUCT DESCRIPTIONS

VOS exhibitor badge registrations and product or company descriptions are due by April 30, 2020. Email your badge names and company/product descriptions to Julie Hitt in the VOS office.

NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the VOS credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


MEETING HOTELHilton

Hilton Virginia Beach Oceanfront
3001 Atlantic Avenue
Virginia Beach, VA 23451

Phone: 757-213-3000

Group rates end April 15, 2020 and can be found on the reservation link. Book your stay today!


MAILING LIST RENTAL

The member and conference registration mailing list is available for rent (one-time use).  Visit the Virginia Orthopaedic Society’s Mailing List Rental Guidelines and Order Form.


QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com

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Newsletter

Read the latest issue of the VOS Newsletter
2019 Winter

Contribute to the OrthoPAC

OrthoPAC - The Political Voice of Virginia's Orthopaedists

Make a Donation

Thank You To Our VOS Group Memberships

Anderson Orthopaedic ClinicAtlantic Orthopaedic SpecialistsCarilion Clinic OrthopaedicsColonial OrthopaedicsCommonwealth Orthopaedics and RehabilitationCountryside Orthopaedics, PCFredericksburg OrthopaedicsHess Orthopaedics & Sports MedicineInova Medical Group Orthopaedics & Sports MedicineJordan Young InstituteNirschl Orthopaedic CenterOrthopaedic and Spine CenterOrthoVirginiaShenandoah Valley Orthopedics & Sports MedicineSports Medicine and Orthopaedic CenterTidewater Orthopaedic AssociatesTuckahoe Orthopaedic AssociatesUVA Department of Orthopaedic SurgeryVCU Health SystemsVirginia Institute for Sports MedicineWinchester Orthopaedic Associates, Ltd.

By participating in this program, your group receives discounts on membership dues for all eligible physicians, physician assistants, and nurse practitioners in your practice. New members receive a 25% discount on their first year of membership dues, and all current members receive a 10% discount on dues. There is one comprehensive renewal notice for all members in your practice or institution, requiring only one check to be issued for membership dues. There must be at least three eligible physicians, PAs or NPs in your practice for the group to qualify..

Group Billing Benefit 
Your practice manager can join VOS for free as part of the group billing option. If a physician leaves the practice and moves out of state, the VOS membership will be transferable to a new physician in the group. Any new members will immediately begin receiving benefits such as the e-newsletter, legislative updates, reduced registration fees at meetings, the online "Find a Doc" feature, and much more.

We will screen the list of physicians in your practice so that any members in your group who have already paid will not have to pay again this cycle.  It’s not too late to add your practice to the growing list and save on VOS membership dues!  Please contact Greg Leasure, Membership Manager, at (804) 565-6305 or vosmembership@societyhq.com with questions or to enroll in the group billing program.

Thank you for considering membership in the Virginia Orthopaedic Society for the physicians in your practice!

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Virginia Orthopaedic Society

2209 Dickens Rd
Richmond, VA 23230-2005
Phone:(804) 282-0063
Email: vos@societyhq.com

Mission Statement

The Virginia Orthopaedic Society works to enhance its members’ ability to provide the highest quality musculoskeletal care possible through education and professional development while championing the interests of physicians and patients through its advocacy efforts.

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