Exhibitor Information

VOS-72-2019-CC-banner

VOS ANNUAL MEETING PROSPECTUS
Available Summer 2018

2019 Exhibitors & Sponsors

2018 Exhibitors & Sponsors

Invitation to Support

The Virginia Orthopaedic Society is pleased to invite your organization to increase your visibility and strengthen relationships with Virginia leaders in orthopaedic surgery. Industry support is key to the success of this meeting and demonstrates your commitment to improving patient care and outcomes.

With unopposed exhibit hours you will have an opportunity to generate new leads with orthopaedic surgeons.

VOS Annual Meeting Program and Target Audience

The 72nd Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

We anticipate 100-150 orthopaedic surgeons.


EXHIBIT SCHEDULE

Exhibit Dates: May 3-4, 2019

Exhibit Move-in Hours*

Friday, May 3 TBD


Exhibit Hours* – Friday, May 3

Welcome Reception and Quiz Bowl with Exhibitors TBD


Exhibit Hours* – Saturday, May 4

Breakfast with Exhibitors TBD
Coffee Break with Exhibitors TBD
Lunch with Exhibitors TBD


Exhibit Move-out Hours*

Saturday, May 4 TBD

*Times are subject to change.

Exhibitors are welcome to attend all general sessions. Exhibitor badge must be worn.  Booths should be staffed for meal and break times held in the Hall.


EXHIBIT PACKAGES

Learn more about the exhibit package details HERE.

Premier Exhibitor $15,000
Platinum Exhibitor $10,000
Gold Exhibitor $5,000
Silver Exhibitor $2,500
Exhibitor $1,500

SPONSORSHIP and  ADVERTISING OPPORTUNITIES

Select these options when completing the Exhibitor and Sponsorship Agreement or contact Dana Gibson dana@societyhq.com. Additional details are HERE.

The deadline to submit program ads is April 1, 2019.

Logo Placement on VOS Website $250
Full page ad – outside back cover of pocket program $500
Full page ad – inside page of pocket program $400
Half page ad – inside page of pocket program $200
Coffee Station Sponsor $1,500
Mobile Meeting Guide $2,500
Welcome Reception Sponsor $5,000

 

 

 

 

 


EXHIBIT AGREEMENT

The exhibit agreement will be available summer 2018.

  • A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by March 4 , 2019.
  • Payment for an Exhibit/Sponsor Agreement submitted after March 4, 2019 must be paid in full at the time of application.

EXHIBIT FLOOR PLAN

The exhibit hall floor plan will be available summer 2018.

Exhibit space is assigned on a first come, first served basis. Exhibit agreements must be submitted prior to exhibit space being assigned.  Every effort will be made to accommodate special requests.  The VOS cannot guarantee preferences for exhibit space locations.

The VOS reserves the right to add, move or remove tables if necessary.  The floor plan is subject to change.


MEETING PROGRAM

The program will be available on the MOBILE MEETING GUIDE fall 2018. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list and meeting room locations.


EXHIBITOR SERVICES

Available fall 2018


EXHIBITOR BADGE REGISTRATIONS AND COMPANY/PRODUCT DESCRIPTIONS

VOS exhibitor badge registrations and product or company descriptions are due by April 5, 2019. Email your badge names and company/product descriptions to Julie Hitt in the VOS office.

NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the VOS credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


MEETING HOTEL

The Intercontinental at the Wharf is the headquarter hotel for the VOS Annual Meeting.  A reservation link will be available Fall 2018.

The Intercontinental at the Wharf
801 Wharf St, SW
Washington, DC 20024
Phone: 202-800-0844


MAILING LIST RENTAL

The member and conference registration mailing list is available for rent (one-time use).  Visit the Virginia Orthopaedic Society’s Mailing List Rental Guidelines and Order Form.


QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com