Exhibitor Information

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2018 Exhibits and Sponsors 2017 Exhibits and Sponsors      2016 Exhibits and Sponsors

Invitation to Support

The Virginia Orthopaedic Association is pleased to invite your organization to increase your visibility and strengthen relationships with Virginia leaders in orthopaedic surgery. Industry support is key to the success of this meeting and demonstrates your commitment to improving patient care and outcomes.

With unopposed exhibit hours you will have an opportunity to generate new leads with orthopaedic surgeons.

VOS Annual Meeting Program and Target Audience

The 71st Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

We anticipate 100-125 orthopaedic surgeons.


EXHIBIT SCHEDULE

Exhibit Dates: April 20-21, 2018

Exhibit Move-in Hours*

Friday, April 20, 2018 TBA


Exhibit Hours*

Friday, April 20, 2018
Welcome Reception and Quiz Bowl with Exhibitors 5:30 – 7:00 pm
Saturday, April 21, 2018
Breakfast with Exhibitors 6:15 – 7:30 am
Coffee Break in Exhibit Hall 10:00 – 10:30 am
Lunch with Exhibitors 12:30 – 1:30 pm


Exhibit Move-out Hours*

Saturday, April 21, 2018 1:30 – 3:00 pm


*Times are subject to change.

Exhibitors are welcome to attend all general sessions. Booths should be staffed for meal and break times held in the Hall.


EXHIBIT PACKAGES
Click HERE to view the complete package details.

Premier Exhibitor $15,000
Platinum Exhibitor $10,000
Gold Exhibitor $5,000
Silver Exhibitor $2,500
Exhibitor $1,500

SPONSORSHIP and  ADVERTISING OPPORTUNITIES
Select these options when completing the Exhibitor and Sponsorship Agreement. Additional details are HERE.

Logo Placement on VOS Website $250
Full page ad – outside back cover of pocket program $500
Full page ad – inside page of pocket program $400
Half page ad – inside page of pocket program $200
Water Station Sponsor (3) $750
Coffee Station Sponsor $1,500
Mobile Meeting Guide $2,500
Welcome Reception Sponsor $5,000

EXHIBIT AGREEMENT
Agreements are being accepted now. CLICK HERE to sign up to exhibit.


EXHIBIT FLOOR PLAN
The exhibit hall is located in the Eisenhower Room at The Greenbrier Resort.

Click here to view the EXHIBIT HALL FLOOR PLANUpdated December 18, 2017.


MEETING PROGRAM
The program will be available on the MOBILE MEETING GUIDE Fall 2017.  Save the MMG to your phone or table home screen to keep up with meeting developments. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list and meeting room locations.


EXHIBITOR SERVICES

Exhibitors are required to complete The Greenbrier’s exhibitor form which provides the shipping, electrical, and other exhibitor service information. Return the completed form to Angie Speilman at The Greenbrier.


EXHIBITOR BADGE REGISTRATIONS AND COMPANY/PRODUCT DESCRIPTIONS
VOS exhibitor badge registrations and product or company descriptions are due by March 30, 2018. Email your badge names and company/product descriptions to Julie Hitt in the VOS office.

NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the VOS credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


MEETING HOTEL
The Greenbrier Resort
is the headquarter hotel for the VOS Annual Meeting.  The group rate is $249 plus taxes and fees based on availability through March 6, 2018.

The Greenbrier Resort
300 West Main Street
White Sulphur Springs, WV 24986
Phone: 866-627-8231

Visit online reservations to make your reservation at The Greenbrier Resort.


QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com